Announcements

Why Is This Policy Being Proposed?
As our community has grown, it is important to establish clear, consistent standards related to rental properties. The proposed policy is intended to:

• Ensure all leased homes remain compliant with the existing policy (Development Area Declaration, Article 2, Section 2.2)
• Clarify owner responsibilities when leasing
• Provide structure for tenant registration and documentation
• Protect the integrity of our governing documents
• Cover administrative costs associated with rental oversight
• This policy would apply to all lots within the Association.

 
Key Highlights of the Draft Policy

Lease Registration & Addendum
Owners would be required to:

• Submit tenant contact information to the Association
• Provide lease start date and term
• Complete the Association’s Lease Addendum
• Provide a copy of the lease upon request (with sensitive information redacted)

The goal is to ensure accurate records and proper communication.

 
Lease Administration Fee
An annual $300 Lease Administration Fee would apply to leased properties.

According to the draft (Page 2), this fee covers:

• Rental registration and monitoring
• Leasing portal setup and management
• Administration when tenants move in or out
• Amenity access updates
• Document distribution and communication management

The policy states this fee would be assessed as an Individual Assessment to leased lots.

 
Owner Responsibility
Leasing does not relieve an owner of responsibility.

The draft specifies that:

• Owners remain responsible for tenant compliance
• The Association may enforce governing documents against tenants
• Enforcement costs related to tenant violations may be charged back to the owner
• The Association is not liable for lost rent resulting from enforcement actions

 
Amenity Use
Under the draft policy (Page 2, Section 3):

If a lot is leased, the Owner would not be entitled to use the common area amenities.

 
Enforcement & Fines
The draft establishes specific fines for:

• Failure to complete the Lease Addendum
• Leasing for less than six (6) months

As shown on Page 3 of the draft:

• $50 initial fine for failure to complete required documentation, plus $50 per week for continuing violations
• $250 initial fine for leasing under six months, plus $250 per week for continuing violations

Existing Leases
Existing leases in effect prior to adoption would not be affected by the policy until a renewal or new lease is enacted on or after April 1, 2026.