Announcements

Leasing Policy FAQs

Posted on Mar 17th, 2026

Frequently Asked Questions

Below are answers to common questions we have received regarding the Leasing Administration Policy. Our goal is to provide clear information about how the policy works, what it covers, and how it applies.

1. Do I have to pay $300 in addition to my regular HOA dues?

Yes. The leasing administration fee is separate from regular HOA assessments and only applies if a home is leased.

This fee covers the additional administrative work required to manage leased homes, which does not apply to owner-occupied properties.

2. What exactly is the $300 fee used for?

The fee supports the added administrative responsibilities associated with leased homes, including:

Lease registration and recordkeeping
Maintaining tenant contact information
Managing amenity access and credentials
Communication related to tenants and compliance
Updating systems when tenants move in or out

This is not a profit-generating fee—it is intended to offset actual operational costs.

The Master Covenant Article 5 Covenant for Assessments

5.7 Individual Assessments. In addition to any other Assessments, the Board may levy an individual assessment (the "Individual Assessment") against an Owner and the Owner's Lot or Condominium Unit, which may include, but is not limited to: (i) interest, late charges, and collection costs on delinquent Assessments; (ii) reimbursement for costs incurred in bringing an Owner or the Owner's Lot or Condominium Unit into compliance with the Documents; (iii) fines for violations of the Documents; (iv) transfer-related fees and resale certificate fees; (v) fees for estoppel letters and project documents; (vi) insurance deductibles; (vii) reimbursement for damage or waste caused by willful or negligent acts of the Owner, the Owner's guests, invitees or Occupants of the Owner's Lot or Condominium Unit; (viii) common expenses that benefit fewer than all of the Lots or Condominium Units, which may be assessed according to benefit received; (ix) fees or charges levied against the Association on a per-Lot or per-Condominium Unit basis; and (x) "pass through" expenses for services to Lots or Condominium Units provided through the Association and which are paid by each Lot or Condominium Unit according to benefit received.

3. Is the HOA acting as a property management company now?

No. The HOA is not managing leases or tenants on behalf of owners.

Owners (or their property managers) remain fully responsible for:

Leasing decisions
Tenant screening
Lease terms
Day-to-day management

The HOA’s role is limited to registration, recordkeeping, and ensuring compliance with community rules.

4. Does the HOA “approve” my lease or tenants?

No. The HOA does not approve or deny tenants or lease terms.

“Review” means verifying that:

Required information has been submitted
The lease meets basic community requirements, such as minimum lease term

It does not mean the HOA can reject a tenant or require you to rewrite your lease.

5. What happens if I don’t submit my lease 10 days in advance?

The advance submission requirement is in place to allow time for processing and setup, such as amenity access.

If a lease is submitted late, it may delay processing—but it does not automatically cancel or invalidate your lease.

6. Does this apply to existing leases or renewals?

Leases in place before April 1, 2026 are not subject to this policy
New leases beginning on or after that date are subject to the policy

For renewals or tenant changes, the requirement depends on whether a new lease agreement is executed.

7. Is the $300 fee charged every year or every lease?

The fee is assessed:

When a lease is entered into, and
Annually while the home remains leased

This ensures records and systems remain accurate over time.

8. Is the fee refundable?

No. The fee covers administrative services that are performed regardless of lease duration.

9. Who decided this policy? Was there a vote?

The policy was adopted by the Board of Directors, which is authorized to adopt policies and rules under the Association’s governing documents. The Community Manual, which outlines the Associations operational policies, states the following provisions, which authorize the Board to take these actions. The Policy is operational in nature, and does not amend the Covenants Conditions & Restrictions regarding leasing - it enhances the existing rules.

Community Manual Introduction, Paragraph 3 states: Other specific Documents include such instruments as the Certificate of Formation and Bylaws which set forth the corporate governance structure of the Association as well as the various Rules, which include rules, regulations, policies and procedures outlining the operation of the Association and required standards for use of property, activities and conduct (the "Association Documents"). It is the Association Documents which are included within this Community Manual, as further set forth herein.

Community Manual Article XII - Amendments: These Bylaws may be amended by: (i) the Declarant until expiration or termination of the Development Period; or (ii) a Majority vote of the Board of Directors with the advance written consent of the Declarant until expiration or termination of the Development Period.

While the Development Area Declaration and Master Covenant require a 67% affirmative vote of the Membership to amend, the Community Manual does not. No policies or amendments were made to the Development Area Declaration or the Master Covenant as a result of the execution of this Policy.

10. Was community feedback actually considered?

Yes. Feedback submitted during the survey period was reviewed and discussed by the Board prior to finalizing the policy.

While not all suggestions can be incorporated, community input is an important part of the decision-making process.

11. Why isn’t this handled case-by-case or based on number of rentals?

The policy is applied uniformly to ensure fairness, consistency, and ease of administration.

A case-by-case or tiered system can create:

Inconsistent enforcement
Increased administrative burden
Perception of unequal treatment

A standard approach ensures all leased properties are managed equally.

12. What about military homeowners or those who have to move unexpectedly?

We understand that some homeowners may need to lease due to relocation or changing circumstances.

The policy is designed to provide a consistent framework for all leasing situations while still allowing homeowners the ability to lease their property.

13. Will this hurt property values or discourage buyers?

Leasing policies help protect property values and buyer access to financing.

Many loan programs—including VA and FHA loans commonly used by military families and first-time buyers—have limits or stricter requirements for communities with high rental percentages.

Higher rental concentrations can impact:

Loan eligibility for future buyers
Buyer pool size, especially VA/FHA buyers
Insurance requirements and costs

By maintaining balance and properly managing leased homes, the community helps protect financing access, marketability, and long-term value for all homeowners.

14. Where can I view the full policy and forms?

The full leasing policy is available here:

View Full Leasing Policy

Lease registration forms and submission instructions are available through the community website/portal.

15. What happens if I don’t comply?

Failure to submit required lease information or follow the policy may result in enforcement actions, including fines, as outlined in the policy.