1. The Legal Requirement for Open Meetings

Under Texas Property Code § 209.0051, most HOA Board meetings must be open to all members. This ensures that community business is conducted openly and that owners have the opportunity to observe deliberations and decisions.

• Notices of regular and special Board meetings must be posted or emailed in advance.
• Agendas identify the subjects to be discussed or voted on.
• Votes must occur in open session — never by secret ballot or email chain.

2. Executive Session — When Meetings Can Be Closed

Certain topics are legally permitted to be discussed privately to protect privacy and legal rights. These include:

• Pending or threatened litigation
• Attorney–client privileged advice
• Personal matters involving an individual owner or employee
• Collection or enforcement actions

Even when meeting privately, the Board must reconvene in open session and summarize any actions taken.

3. How Decisions Are Recorded

Every decision made by the Board is entered into the official meeting minutes, which serve as the Association’s permanent record. The minutes include:

• Date, time, and place of the meeting
• Names of directors present
• Motions, votes, and results
• Summary of homeowner comments (when applicable)

Minutes are reviewed and approved at the next meeting before becoming part of the Association’s record (Bylaws Art. V § 5.12).

4. Homeowner Participation

The Board values constructive owner input. Most meetings include an Open Forum where members can speak on agenda topics or community concerns. Comments are limited in time and conducted respectfully to ensure fairness to all attendees.

5. Access to Records and Information

The Bylaws (Art. IX) and Texas Property Code § 209.005 grant owners the right to review Association financials, governing documents, and minutes. Requests should be submitted in writing to management so that records can be provided securely and within the statutory timeframe.

6. The Board’s Commitment to Transparency

• Meetings are noticed in advance and open to all members.
• Budgets, policies, and minutes are posted or distributed for easy access.
• Decisions are made collectively in open session, not through private correspondence.
• Owners are encouraged to ask questions and stay informed.

7. The Big Picture

Open governance builds community confidence. Transparency isn’t just a legal requirement — it’s good leadership. When homeowners see the decision-making process clearly, they can participate meaningfully and trust that choices are made in the community’s best interest.

Accountability, visibility, and open communication keep The Silos strong — and make every homeowner part of the process.