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Governance 110

Governance 110: Elections & Leadership — How to Get Involved

The HOA Board isn’t some distant authority — it’s made up of your neighbors. Every homeowner has the opportunity to serve, vote, and help guide the future of The Silos. Here’s how the election process works and how you can get involved.

1. Why Elections Matter

The Board of Directors oversees the business of the Association: budgets, contracts, policies, and maintenance decisions. Elections ensure these responsibilities are managed by representatives chosen by — and accountable to — the community.

Serving on the Board is volunteer leadership, not authority. Directors represent the collective interests of all members and must act in good faith, with transparency and fairness.

2. Who Can Serve

Any Member in good standing — meaning current on assessments and without unresolved covenant violations — is eligible to run for the Board. Candidates should:

  • Be willing to dedicate time for meetings and community matters.
  • Understand the governing documents and fiduciary duties.
  • Approach decisions objectively, with respect for all perspectives.

Source: Community Manual Art. IV § 4.2 – 4.4

3. How the Election Process Works

  1. Call for Candidates: The Association announces open positions and invites Members to submit profiles.
  2. Meet the Candidates: An informational session allows homeowners to ask questions and learn about candidates.
  3. Ballots Issued: Mailed or electronic ballots are sent to all owners with voting instructions.
  4. Annual Meeting: Votes are counted by an independent inspector, and results are announced publicly.
  5. New Board Seated: Elected Directors take office immediately following the meeting.

Quorum — the minimum number of ballots required for a valid election — is defined in the Bylaws (typically 10% of membership). Proxies or online ballots help ensure quorum is met.

4. Between Elections — Staying Involved

Leadership doesn’t end at election time. Homeowners can participate year-round by joining committees, attending open Board meetings, or volunteering for projects and events.

  • Committees: Assist the Board with landscaping, social events, communications, or architectural review.
  • Open Forums: Share ideas or concerns directly during Board meetings.
  • Community Programs: Volunteer at events or help with neighborhood improvements.

5. Leadership Principles

Principle What It Looks Like in Practice
Integrity Directors act honestly and avoid conflicts of interest.
Transparency Decisions and finances are shared openly with the community.
Respect Meetings remain civil and professional, even in disagreement.
Accountability Leaders follow the governing documents and Texas law.
Service Every decision is guided by what’s best for the community, not individuals.

6. Why Your Vote Matters

The direction of the community is shaped by those who show up. Voting ensures the Board represents the majority of homeowners and helps maintain balanced, fair decision-making.

Your vote, your voice, your community.